A registered student organization must be annually renewed with the Office of the Executive Vice President and Chief Academic Officer (EVPCAO) at The University of Texas Health Science Center at Houston (UTHealth Houston). To avoid renewal delays, please review the student organization manual, guidelines, procedures, and relevant HOOP policies located here, prior to completing this application.

Student organizations at UTHealth Houston are eligible for registration and renewal under HOOP Policy 110, Student Organizations so long as:
 
  1. its membership is only limited to enrolled students and employed staff and faculty at UTHealth Houston
  2. it does not deny membership on the basis of race (including hair texture or protective hairstyle), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or University policy. Except an organization created primarily for religious purposes may restrict the right to vote or hold office to persons who subscribe to the organization's statement of faith; and
  3. it is not subject to any disciplinary penalty prohibiting registration; and
  4. it conducts its affairs in accordance with UTHealth Houston HOOP policies, and School rules.
 
This renewal application form and an attached electronic copy of the organization’s bylaws (must be in MS WORD format, and follow the Sample Bylaws Template) will be sent to the Student Affairs Office of your school. The Student Affairs office will review the application prior to submission to the Dean for recommendation. Once approved by the Dean, Student Affairs will submit the application to the Office of the EVPCAO for review and institutional registration.

The Student Affairs office at your school will be notified by the Office of the EVPCAO regarding the registration renewal.
Which UTHealth Houston School is this student organization a part of:
*Per HOOP policy number 110, a registered student organization may NOT use the name of the school, university (or any variation or abbreviation thereof), or the name of The University of Texas System (UT System) as part of the name of the organization.
Organization Information: please enter N/A if organization does not have this information.
Contact Person Information (A student member or officer who has authority to speak on behalf of the organization. This is required information):
Will this organization work with minors on campus? If yes, it will be required to follow HOOP Policy 164 Minors on Campus, and your bylaws will need to state how you will conform with this policy, and be approved to proceed in accordance with the guidelines on the Visiting Scholars Program website.



Organization Bylaws:
  1. PLEASE ATTACH BYLAWS IN MS WORD FORMAT TO THIS APPLICATION. Applications will not be approved without formal bylaws attached.
  2. NOT FOLLOWING THE SAMPLE BYLAWS OR STATING THE POLICIES NOTED ON THE SAMPLE BYLAWS CAN RESULT IN DENIAL.
  3. The updated anti-discriminatory statment MUST be stated in all organizations' bylaws
  4. Refer to the SAMPLE BYLAWS for refernece and use the following file name format, prior to uploading.
  • Full Organization Name (Acronym, if applicable)
  • Example: 
    • Sample Name Student Organization (SNSO)
ATTESTATION: On behalf of the members of this student organization, I certify that I have read and understand the policies of UTHealth Houston regarding registration of student organizations and that the information provided above is true and correct. The organization agrees to comply with said policies. As a condition of being a registered student organization, it must submit a completed renewal application at the beginning of each fiscal year (due by 11/1 of each year). Failure to comply with the policies will result in termination of the organization’s recognition as a registered student organization.
Certification of Members: I certify that this student organization does not and will not during the 12 months following registration and approval have as a member any person who is not an enrolled student, employed faculty member, or employed staff member of UTHealth Houston. I understand that if I, or a representative of my organization, fails or refuses to sign this statement, or if the Dean determines that the statement is false, the Dean, after providing notice, shall begin disciplinary proceedings, and the organization’s recognition as a student organization will be withdrawn.
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